Copy-paste prompts for every type of email — cold outreach, professional messages, marketing campaigns, nurture sequences, and rewriting tools. Works with ChatGPT, Claude, and Gemini.
Prompts for writing cold emails that actually get replies — personalised, direct, and built around value.
Write a cold email to [Name] at [Company]. I found them on LinkedIn — they're [job title] and recently [posted about / announced / shared something]. My company [Your Company] helps [ICP description] to [outcome]. Keep the email under 100 words, lead with a reference to something specific about them or their company, and end with a soft yes/no CTA (not a calendar link). Tone: conversational, confident, not salesy.
Write a cold email using this structure: 1. Open with a problem statement that [Prospect's company type] typically faces 2. Briefly introduce how [Your Company] solves it (1-2 sentences max) 3. Add one proof point (customer result, metric, or case study) 4. End with a low-friction CTA: "Worth a quick conversation?" Prospect: [Name], [Title] at [Company] Product/Service: [Description] Key result to mention: [Result] Keep it under 120 words. No subject line needed.
Write a follow-up email to [Name] who hasn't replied to my first email sent [X days ago]. The original email was about [brief topic]. This follow-up should: - Acknowledge they're busy without being apologetic - Add one new piece of value (insight, relevant stat, or case study) not in the first email - Be even shorter than the first (under 80 words) - End with a different CTA from the original Tone: light, no pressure, no guilt-tripping.
Write 3 different cold email subject line + opening line combinations for this outreach: Target: [Job title] at [Company type] Offer: [What you're selling/offering] Key benefit: [Main outcome for them] Variant A: Curiosity-driven (asks a question) Variant B: Direct value statement Variant C: Social proof / name drop For each: write the subject line, then the first 2 sentences of the email body.
Clear, confident emails for workplace communication — from difficult messages to executive updates.
Help me write a professional email declining [request/invitation/project] from [Name/Team/Client]. I need to: - Be clear that I'm declining without being vague - Give a brief, honest reason without over-explaining - Keep the relationship positive - Offer an alternative or next step if appropriate Context: [Describe the situation and why I'm declining] Relationship: [Colleague / Client / External partner / Manager] Tone: [Warm but firm / Formal / Casual]
Write a concise executive email update on [project/initiative name] for [CEO / board / senior leadership]. Include: - Status (on track / at risk / delayed) in the first sentence - 2-3 key highlights since last update - 1-2 risks or blockers with proposed mitigation - Clear next steps and timeline Current status: [Describe] Key wins: [List] Risks/blockers: [List] Next milestones: [List] Keep it under 200 words. Short paragraphs, no bullet points in the body.
Write an escalation email to [Manager/Director] about [issue]. The situation is: [describe the problem]. I've already tried: [steps you've taken]. I need [specific decision / resource / action] to unblock this by [deadline]. Requirements: - Start with what's blocked and what's at stake - Be factual, not emotional — present impact not frustration - Make the ask specific and easy to action - Keep it under 150 words
Write a professional apology email to [Client / Colleague / Team] for [mistake — e.g. missed deadline, wrong data in report, communication breakdown]. The email should: - Acknowledge specifically what went wrong (no vague "sorry for any inconvenience") - Take clear ownership without excessive self-flagellation - Explain briefly what happened without making excuses - State exactly what you're doing to fix it - End with a confidence-building forward-looking statement Tone: Honest, accountable, forward-looking. Under 180 words.
Prompts for email campaigns, newsletters, product announcements, and nurture sequences that people actually read.
Write a product launch email announcing [Product/Feature Name] to [existing customers / email list / free users]. Key details: - What it is: [Brief description] - Main benefit: [What problem does it solve?] - Who it's for: [Target user] - Launch date / availability: [When] - CTA: [Sign up / Watch demo / Upgrade] Format: - 3 subject line options - Preview text - Email body (under 200 words) - CTA button text Brand voice: [Describe — excited / professional / casual]
Write a weekly email newsletter for [audience] about [topic/industry]. This week's theme: [Theme]. Format: - Subject line that creates curiosity without clickbait - Opening hook (2-3 sentences that pull them in) - Main section: [Insight / Story / Tutorial / Curated links with commentary] - One actionable takeaway for this week - Brief sign-off in brand voice Content to include: - [Point 1] - [Point 2] - [Point 3 or link] Tone: [Conversational / Authoritative / Friendly expert]. Under 300 words.
Write a re-engagement email for subscribers who haven't opened our emails in [90 / 180] days. Company: [Name] — [Brief description] Main value we offer: [Describe] The email should: - Acknowledge the silence without being passive-aggressive - Remind them of the value they signed up for - Give them a reason to re-engage now (new content / feature / offer) - Include a CTA: [Stay subscribed / New content to check out] - Option to unsubscribe gracefully 3 subject line variants: direct, playful, and FOMO-based. Body under 120 words.
Write an abandoned cart / drop-off recovery email for [Product/Service]. Situation: A user [started checkout / signed up but didn't complete setup / began a trial but didn't activate a key feature]. Email requirements: - Subject line with gentle urgency, not pushy - Acknowledge where they left off - Remove a likely objection: [Price / Complexity / Time / Trust] - Include a relevant proof point (review, stat, or customer name) - Single CTA back to [checkout / setup / feature] Under 150 words. Tone: helpful, not desperate. Include a discount or incentive? [Yes: X% off / No]
Turn drafts into polished, clear emails — improve tone, trim length, and make every word earn its place.
Rewrite this email to be 50% shorter without losing any important information. Cut filler words, passive voice, and redundant explanations. Keep the tone [professional / friendly / formal]. Flag anything you removed that I should consider keeping. [Paste your email here] After rewriting: tell me the original word count vs the new word count, and list the 3 biggest cuts you made.
Rewrite this email to sound more [confident / warm / direct / empathetic / formal / casual]. Current issue with tone: [e.g. "sounds too apologetic", "comes across as aggressive", "too formal for this relationship"] [Paste email here] After rewriting: summarise in one sentence what you changed about the tone and why.
Rewrite this email to be more persuasive. Goal: get [recipient] to [desired action]. Apply these principles: 1. Lead with the benefit to THEM, not what I want 2. Add one specific proof point or social proof element 3. Make the CTA clearer and lower friction 4. Remove any language that creates doubt or hesitation [Paste email here] After rewriting: explain the 3 most important changes you made and why each makes it more persuasive.
Generate 10 subject line options for this email. The email is about [brief description] and is being sent to [audience]. Create one variant of each style: 1. Direct (states what it is) 2. Curiosity gap 3. Personalised (uses "you") 4. Urgency or scarcity 5. Question 6. Number-based 7. Benefit-first 8. Story / intrigue 9. Contrarian or unexpected 10. Social proof For each: rate it 1-10 for likely open rate and explain in one sentence why it works.
Multi-email flows for onboarding, nurturing, sales, and retention — with timing, structure, and logic.
Write a 3-email welcome sequence for new [subscribers / customers / trial users] of [Product/Service]. Email 1 (Day 0 — immediately): - Warm welcome, confirm what they signed up for - Set expectations for what's coming - One quick win they can do right now Email 2 (Day 2): - Teach one key concept or feature - Real example or case study Email 3 (Day 5): - Address the #1 reason new users churn / don't convert - CTA toward a key activation moment Brand voice: [Describe] Product: [Name and what it does] Target user: [Describe]
Design a 5-email lead nurture sequence for [Company] targeting [Buyer persona]. The prospect has [downloaded a guide / attended a webinar / filled a form] but hasn't booked a call. Email 1: Value add — share something useful related to their interest Email 2: Educational — address a common misconception Email 3: Social proof — relevant customer story or stat Email 4: Direct ask — invite them to book a call, reframe the value Email 5: Breakup email — polite last attempt with easy opt-out For each: subject line, preview text, body (under 150 words), CTA.
Write an email to nudge users who signed up [X] days ago but haven't completed [specific action — e.g. connected their first integration / invited a teammate / published their first post]. Include: - Subject line with mild urgency - Acknowledge where they are - Explain why [action] is the most important first step (benefit-first) - Remove one likely barrier: [too technical / takes too long / don't know where to start] - CTA that goes directly to [that feature/page] Under 180 words. Tone: helpful guide, not a nag.
Write a retention email to a [customer / subscriber] who just [cancelled / downgraded / hasn't logged in for 30 days]. The email should: - NOT be a generic "we miss you" - Acknowledge what they did or didn't do specifically - Ask one direct question: "What's not working?" or "What would make this more useful?" - Offer a concrete reason to stay: [feature update / extended trial / personal onboarding call / discount] - Make replying feel easy — should feel like a human wrote it Tone: Genuine, direct, human. Under 150 words.
Common questions about using AI for email writing.